BAE Systems Digital Intelligence is home to 4,800 digital, cyber and intelligence experts. We work collaboratively across 16 countries to collect, connect and understand complex data, so that governments, nation states, armed forces and commercial businesses can unlock digital advantage in the most demanding environments.

This role will support the Senior Accounts Payable Officer and PTP Team Leader in Kuala Lumpur , and through them, the PTP Manager (Finance Shared Service teams in the UK (Preston). , and ensure a high quality of service delivery to our external and internal stakeholders. This role will assist our team in Kuala Lumpur in managing Accounts Payable activities in particular, for our global supplier base, but will also be providing support to the Expenses operation on an ad hoc basis.

The role will work closely with the PTP team and act as second in command in the absence of the Senior Accounts Payable Officer & PTP Team Lead.                                                              

This role will be part of a small team that executes the following process responsibilities;                                                                                                                                                                                                                    

Key Accountabilities                                                                                                                                      

Accounts Payable:                                                                                                                                                       

• Scan, check and post invoices received in to Accounts Payable (AP) to the SAP system for all entities within the group                
• Ensure invoices are processed to agreed SLAs and that invoices due for payment are appropriately escalated                    
• Manage supplier queries – Dispute Management                                                                                  
• Process automated and manual payments for all third party suppliers                                                        
• Prepare aged creditor and debit balance reviews and reconciliations                                                        
• Reconcile supplier statements in line with group policy                                                                          
• Check and process intercompany invoices into SAP

Expenses reimbursement:                                                                                               

• Process electronic expense claims within our Concur system                                                               
• Audit expense claims in line with our expenses policy                                                                             
• Process manual expense claims and post to the ERP system                                                                  
• Resolve employee expense & Concur related queries                                                                             
• Pay employee expenses – credit cards and cash payments                                                                   

• Reconcile company credit card statements                                                                                               
• Review aged creditors and debit balances                                                                                                 
• Administer debt management reports                                                                                                     
• Manage corporate credit cards – issue, suspend, cancel                                                                         
• Produce balance sheet reconciliations – employee, Amex, Barclaycard                                                                                                                                                                                                                                 

Experiences required:                                                                                                                                                                                                               

• Experience in Expense reimbursement/ Accounts payable finance roles is desirable (1-2years)   
• Operating previously in a shared service environment would be an advantage                                       
• A willingness to seek process performance improvement                                                                      
• Strong willingness to operate in a performance focussed business unit delivering to service level agreements and key performance indicators
• Experience of operating on integrated ERP systems is preferred (SAP)                                                        
• Good Microsoft Office suite skills                                                                                                                
• Excellent verbal and written communication skills                                                                                   
• Experience of working to tight timescales and consistently meeting deadlines                                                                                                                                                                                                                

Personal competencies:                                                                                                                                

• The role holder must have functional and operational credibility                                                          
• An ability to work effectively in a challenging environment                                                                    
• High attention to detail                                                                                                                                
• Flexible approach that allows for working in other areas within the Shared services organisation                                                

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation.